Law Office Manager

Summary: Manages and directs a variety of general law office activities as well as the activities of building operations and maintenance by performing the following duties personally or through subordinates:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Finance Management:

Analyzes, organizes and oversees all financial operations and procedures such as billing systems, bookkeeping and accounting. Researches, analyzes and contracts various professional insurance coverages, i.e. E&O insurance, Workers Compensation, Health Insurance, Property, etc.; Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

Systems Management:

Responsible for the system operation, including insuring backups are performed consistently, planning for company needs, investigating various solutions to MIS issues, repair and maintenance of all computer equipment including the loading and installation of new PC’s.

Maximizes office productivity through proficient use of appropriate software applications.


Facility Management:

Plans office layout, administers both office and building operation budgets, and initiates cost reduction programs.
Inspect facilities and equipment to determine need and extent of service and maintenance requirements, handle tenant issues, negotiating leases, maintain alarm codes and control of keys, etc.
Obtains bids for work from outside contractors and negotiates all contracts to execution. Purchases machinery, equipment, and furniture. Compiles records of labor and material cost for operating building and issues cost reports to managing partner.

Administrative Management:

Analyzes performance of revenue producing employees and prepares status and budget impact reports. Researches and develops resources that create timely and efficient workflow. Establishes uniform correspondence procedures and style practices. Supervises Library services.
Organizes, plans and contracts firm’s annual events; Oversees personnel, information management, filing systems, inventory and clerical services.

Position located in Salinas, CA

General requirements :
Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Facility Management. Insurances including, health, workers compensation, Property, E&O (Malpractice), etc.



Technical requirements :
Server 2003 and Exchange 2003, and related server software. A variety of software (as support) including Abacus, TABS, TAS, QuickBooks, Legal Solutions, Microsoft Office, Omnipage, Acrobat, etc. PC hardware and PC software installation. Contracts and leases.

Computer Skills: Word Processing, Spreadsheets, Accounting software, General Ledger, Payroll, Accounts Receivable, Accounts Payable, Internet software, E-mail, Database software


Candidates should have some experinence with :
Please see general requirements.
Hiring Process:
Interested? Please submit resume with cover letter to careers@projobs4u.com indicating position and salary requirements. Qualified candidates will be contacted by recruiter for personal interview. Further details may be viewed at http://www.ProducePros.com