Operations Administrator

Job Summary:  

We are currently seeking an Operations Administrator that will provide high level of administrative support pertaining to Human Resources, Invoicing, Payroll and Operations Administration.

 

Major Responsibilities:

• Responsible for the Accounts Payable for the division unit.

• Responsible to support HR for processing new hires and terminations for the division unit location.

• Assists Phoenix Accounts Receivable personnel in resolving and collecting invoices.

• Responsible for administration and maintenance of new hire and existing employee telephone extensions, computer hardware and software set up, IDs and voicemail.

• Responsible for preparation of project reports, AR reports and any other necessary reports within Advantage (financial system).

• Responsible for accuracy of weekly-unbilled labor report from Advantage.

• Responsible for collection of timecards, and processing division unit field payroll, (weekly posting and bi-weekly wage payment), and running reports as required.

• Responsible for following SOX procedures pertaining to Operations Administration to ensure the site is SOX compliant.

• Identifies and may administer corporate policy and procedures requirements for operations (ISO, Quality Assurance included).

• Supports Regional Operations and Human Resources in creating employee safety processes and procedures. i.e. Disaster Plan, Emergency evacuation, etc.

• Responsible for ordering office supplies, necessary to run business and technical operations of site.

• Responsible for corporate purchasing card (including corporate purchasing card polices and procedures).

• Interface with employees day-to-day general office support as required providing administrative support for the site.

• Support Customer reporting weekly, monthly and as needed

• Tracking of customer contracts & charging.  Setting up new POs, etc with CDI

 

Hiring Requirements/Preferences:

• Minimum five years administrative experience in an operations environment.

• Requires applied knowledge of financial tracking and analysis fundamentals and systems usage

• Teaming skills to participate and help accomplish high-level process and procedural requirements at an operational level

• Strong problem solving skills

• Must have ability to establish and maintain effective record keeping

• Must have demonstrated communication and interpersonal skills

• Must have ability to meet concurrent multiple deadlines

• Must have ability to multitask and demonstrate organizational skills

• Moderate to advanced usage of Advantage financial system required

• Proficiency in Word, Excel and Access software

• SOX compliance experience a plus