Executive Assistant (Job #1462)

Job Description: Duties & Responsibilities Performs routine and specialized administrative duties

Files and tracks information, coordinates staff meetings, and collects staff reports

Responds to correspondence; composes letters, memos, charts, tables, graphs and other written communications on routine and sensitive matters

Proofreads and corrects written materials to ensure correct format, spelling, punctuation and grammar

Prepares weekly and various reports

Manages travel and logistics

Maintains confidentiality of privileged and sensitive information related to the company and personnel

Greets visitors, screens phone calls and refers callers to appropriate staff member in a professional and courteous manner

Arranges appointments and maintains a busy calendar

Keeps in constant contact with direct reports and XM affiliates to support and inform the EVP, Automotive and SVP, Automotive Account Management & International Operations of any and all important issue

Orders and maintains supplies

Creates and tracks expense reports

Exercises professionalism, poise and tact in all verbal and written correspondence with internal and external customers

Other duties as assigned


Education and/or Experience


BS/BA Degree and/or equivalent combination of education and experience preferred

3+ years experience as an EA to member of senior management at a major corporation

Proven record of dependability


Supervisory Responsibilities


There are no supervisory responsibilities associated with this job


General Skills


Good public speaking and presentation skills

Interpersonal skills and ability to interact and work with staff at all levels

Excellent written and oral communication skills

Ability to work independently and in a team environment

Ability to pay attention to details and be organized

Ability to project a professional image over the phone and in person

Commitment to ?internal client? and customer service principles

Ability to handle multiple tasks in a fast paced environment

Willingness to take initiative and to follow through on projects


Computer Skills


Thorough knowledge of MS-Office Suite (Word, Excel, PowerPoint, Access)


Equal Opportunity/Affirmative Action Employer M/F/V/D

Searchable Keywords: Executive Assistant (Job #1462) / gj-mo

Minimum Education Required: Bachelor

Years of Experience Required: 3-5 Years

Expected Travel Time: None