Construction Coordinator

General Summary
The position is responsible for providing administrative support to the Manager of Retail Construction and Department which is responsible for managing all Retail construction projects (new stores & remodels). This job will perform basic accounting functions which include paying invoices, posting to the general ledger.

Principal Accountabilities
Coordination of project authorization
Preparation, administration and computation of construction bid packages
Preparation, administration and coordination of contracts with general contractors, vendors and designers
Preparation of project requisitions, purchase order issuance and change order tracking and administration
Project budget and actual cost tracking via Excel spread sheets
Invoicing administration and tracking per project
Tracking of construction allowances and obtaining proper documents for payment from Landlord
Preparation of project directories, issuance to vendors and internal Godiva personnel
Maintain project listings and final cost analysis
Coordinate all vendor furnished materials for quantities, shipping and delivery to each project
Obtain all general contractor close-out documentation
Perform monthly reconciliation of project costs to the general ledger
Set up utility accounts for new store locations
Administration assistant for the Facilities Manager, Retail Construction Manager and Field Supervisor
Able to support 40-50 projects per year

Education & Experience
Minimum education required: High School Diploma/GED
Education preferred: High School Diploma/GED
Minimum Experience: 3-5 Years

Qualifications
Previous experience within a construction environment strongly preferred
Knowledge, Skills and abilities required:
Knowledge of construction administration
Basic ability to interpret construction documents (i.e. Blue Prints)
Demonstrated experience in administration of multiple construction projects
Strong written and verbal communication skills
Strong computer skills in word processing, spread sheet and data applications (Microsoft Office, Word, Excel, Publisher, Project & AS400)
Knowledge of financial practices (i.e. accounts payable)
Ability to identify potential problems and recommend remediation
Ability to keep accurate information and records
Ability to cope with multiple deadlines and working under pressure
Ability to work effectively and cooperatively with all members of the organization
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