Billing Specialist

FIRM INTRODUCTION

Reed Smith LLP, a top-25 international law firm with 1,000 lawyers located throughout the United States and Europe, represents Fortune 100 as well as mid-market and emerging companies. Clients include financial services firms, life sciences companies, health care providers, technology companies and entrepreneurs, power generators and suppliers, manufacturers, universities, non-profit organizations, real estate developers, and municipalities throughout the United States and in 40 countries. For more information, visit www.reedsmith.com.

 

POSITION SUMMARY:

This position is responsible for client billing and client account maintenance. 

 

ESSENTIAL FUNCTIONS:Monthly client billing for assigned attorneys, including invoice modification, as necessary.Prepare, proof and modify invoices accordingly and send to client.Maintain billing addresses, UDF fields, client/matter rates and cost exceptions.Prepare unbilled time reports for assigned attorneys.Assist attorneys and secretaries with client inquires.Prepare deposit/copy live checks.Prepare electronic billing set up as necessary, including communicating with assigned attorneys and secretaries through completion of the monthly billing cycle.Edit time and cost entries appearing on the Proformas (DBRs) as instructed.Research detail of client related expense items in order to provide supporting documentation on the bills.  Special projects as assigned by attorneys and/or manager.

 

REQUIREMENTS

EDUCATION:

Associate’s Degree in Accounting or equivalent work experience. Prior work experience in an accounting function preferred; experience in within a professional services environment a plus.

 

EXPERIENCE: 

Prior billing experience preferred.  Experience with Elite or other accounting/billing system preferred.  Experience in a law firm or other service environment a plus. Mathematical aptitude and ability to organize/prioritize multiple assignments, work independently on various projects, and meet deadlines. Knowledge of MS Excel and Elite accounting software. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Possess a customer focus and have a track record of providing the highest level of customer service. Able to organize and prioritize issues and workload.

SKILLS: 

Excellent verbal and written communication skills.  Excellent organizational skills and ability to prioritize workload.  Must be able to work independently and display a professional manner at all times.  Ability to communicate and interact effectively with all organizational levels.

 

EQUIPMENT TO BE USED
Personal computer and other office equipment such as telephone, typewriter, calculator, fax machine, duplicating machine, etc.

 

PHYSICAL & MENTAL DEMANDS
Must be able to deal with stress associated with a fast paced work environment, including handling multiple tasks on a daily basis.  Must be able to make judgment decisions and handle daily, routine responsibilities.  Must be able to adapt to changing work situations and grasp and apply new ideas.  Must be able to communicate with various personalities at all levels of management and staff.

 

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. 

 

Qualified candidates only.  No search firms.  EOE